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16 February 2005 Steering Committee Present: Holly Boyce, David Cunningham, Nancy Elkington, John Fedor, Cynthia Renninger, Jean Butman, Anne Munger, Phil Huffman, Tina MacMillan, Whit Humphreys, Cecilia McGuire, Brian Shupe, Claire Dacey. Dawn Pedro. Minutes of 19 January 2005 meeting read. Reviewed what we want to learn from interviews and town-wide questionnaire. Reviewed e-mail correspondence between last meeting and now. Brian spoke about budget - Travel time of Brian, Claire and Phil is donated - Travel expenses are NOT donated. Claire put in 2620 miles already (before tonight). Brian informed the steering committee that they will set aside $500 for ALL steering committee expenses such as preparing, copying and mailing a survey, etc. This may require a further contribution to the project by Brian, Claire, and Phil since that money will not be available for reimbursement of their own expenses. Brian encouraged the Steering Committee to consider fund-raising to increase the expense budget. John asked about mapping costs. Brian and Phil said they would ask for that to be donated by VLT, who can provide 70% of the the items for the map. They suggested getting UVM, Claire, Rutland Regional Planning Commission and others to donate time and printing services for the map which is to be one of the products of this process. Some steering committee members were shocked at the small amount of money available for direct expenses. Brian says that VLT has access to 70% of the info that we want for the map product through the VT Center for Geographic Information. Map costs are not included in the expenses to be paid for by the $500. Brian Phil and Claire will try to get them done for free. Some items on maps will have to be omitted due to time constraints, expense, and/or lack of accurate existing base data. Questionnaires - mailing a town wide questionnaire is VERY important to the steering committee. Mail one per voter, not simply one per household. Can mail multiple questionnaires in the same envelope. It was decided that the questionnaires will be mailed after Claire’s 4th presentation. The Benson: Past, Present & Future web site was launched earlier this week. The web address is:
Much Discussion about display boards - put one at Wheel Inn - Put proposed series of 4 display boards at the Town Clerk’s office. Review the engagement techniques: Large Public Meeting: Last event to gather information
How about using a “kitchen hop” as an event with Freeman Corey fiddling? How about a Pizza Party - perhaps use school with donated pizza? Town Conservation Fair: Brian suggests using this to present results
Dawn Pedro arrived late with minutes of 7 Feb 2005 meeting. Minutes read. This prompted discussion about using local experts in Claire’s PLACE Program presentations. Much Discussion. Claire liked the idea. Prentice Smith could help with geology presentation. Many residents could help with cultural history presentation. David and others could help with ecology presentation. Claire will work to incorporate Benson residents into her presentations. PUBLICITY: (for upcoming events)
Whit suggested Benson: Past, Present & Future “T-Shirts.” Agenda for PLACE event on March 3:
Microphone and amplification needed! Questions for questionnaires and interviews: Phil will e-mail out sample questions to everyone in the next day or two. NEXT MEETING: 24 Thursday 2005 at 6 PM to go over display boards & etc. Piggyback next steering committee meeting with a PLACE event: March 3rd 3-5 PM before geology event. Claire will be preparing and will not come to steering committee meeting. After meeting, break for dinner, then go to Claire’s presentation. Brian and Phil stated the services that they can provide for the project:
Respectfully submitted John Fedor | ||
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