Minutes:

7 April 2005 ­ Steering Committee

Present: Tina MacMillan, Nancy Elkington, Dawn Pedro, Cecilia McGuire, Whit Humphreys, Jean Butman, Anne Munger, David Cunningham, John Fedor, Joe Trenn, Holly Boyce

10:30 AM Whit called the meeting to order.

Discussion of Gil’s letter:

1) The Steering Committee has decided to move ahead with Brian and Phil.

2) We will review their accounting of hours tomorrow.

We understand that when Brian and Phil run out of contract time, they are gone. They will not eat into our budget. Ask tomorrow to verify this.

3) We would like to know Gil’s answer to our funding request for this project.

Discussion of reducing budget:

Color copies of final report only for Library & Museum

Black & white copies for everyone else - VLT offered to make copies.

4) The minutes kept will be called notes and they will be summarized into minutes for the file and website.

Discussion of Agenda for tomorrow:

Reviewed Heather’s ideas

Discussion of 4th PLACE event - this introduces a discussion about Benson’s future

Should there be time limits on agenda to keep us moving forward?

Whit and John will e-mail agenda ASAP after meeting

Discussion about budget

Color copies can be reduced to 2 - for library and museum. Rest can be b/w
Can combine 2 mailings of announcements
Our requested budget is bare bones before any attempts at reduction
We would like to add to budget to hire Claire to talk on the Carillon trip
Carillon trip will make $100 if it is filled to capacity
E-mail claire to see if she will come and how much we will have to pay her

Prepare a list of full budget requested and budget with above noted changes on one sheet of paper for tomorrow’s meeting.

Adjourned at 12 noon

Respectfully submitted,

John Fedor